Rules for using Warp It

Site Guidelines:

How to contribute or claim resources

The WARPit system has been developed to make the transfer of resources between owners simple and easy. The system has been developed after 10 years in the furniture and equipment reuse sector. There are a lot of problems inherent in transferring equipment- which can be avoided with some straightforward guidance.

To make sure the transfers of ownership are efficient legal and safe, the following guidelines should be followed- as well as the Transfer of Ownership.

Contributing resources

The contributing party should describe goods accurately. The upload form has been designed to make this process as easy as possible. Where you see a [?] hover over it for guidance.

The contributor assigns ownership of the donated goods to the claimant. The contributor makes no warranty or representation of any kind, either expressed or implied including (without limitation) any warranty of merchantability or fitness for purpose in relation to the receipt or use of the donated goods. Ensure you have read the agreement included on claim emails.

Claiming Resources

When claiming items, the claimant takes responsibility for the ownership of the item. It is recommend in all cases that claimants make an appointment to view the products of interest before committing to ownership. It is important that claimants satisfy themselves that the products meet with their approval. Ensure you have read the agreement included on claim emails.

Second hand equipment is not covered by manufacturers guarantees.

The Claimant must acknowledge and agrees that:
a) The donated goods will be for the use of the claimant only;
b) The claimant must ensure that the donated goods are safe and fit for their purpose.
c) The claimant accepts the donated goods entirely at its own risk and the contributor is not responsible for any injury or harm resulting from the use of donated goods.
d) The claimant indemnifies, releases and holds the contributor harmless from and against all claims, damages, loss, expense and liability, both direct and indirect, of whatsoever nature arising from or in connection with the donated goods.

At the University of Oxford when using our reuse portal (WARP it) we want to ensure that everyone has a great experience, as such we have created the ‘Terms and Conditions of Use’ and an agreement. The ‘Terms and Conditions of Use’ must be read before you use our WARP it portal. By using WARP it you agree to adhere to these.

Version 2: LSO 30.3.17



Waste Action Resource Efficiency Limited operates the website and the University has subscribed to use the website. The University’s portal page can be found here

Site use
The site is to be used by staff of the University of Oxford, colleges or permanent private halls to share items within the collegiate University. The portal does not permit posting or claiming items from third parties or for or on behalf of third parties, neither does it permit the claiming or posting of items for personal use or for or on behalf of a person for personal use. The portal is for University of Oxford use and items only.

You must:
• be a current staff member of the University of Oxford or a University of Oxford college or permanent private hall;
• be at least 18 years old;
• have permission to share or claim the item/s.

Your items must:
• the items must be and remain the property of the University,
• the items must be described carefully and accurately,
• not have a value of £5,000 or over,
• not be for disposal only e.g. broken or unusable items must be disposed of through the appropriate waste disposal routes. On collection, the advertiser must ensure they conform in all material respects with its description, be of satisfactory quality, and be reasonably fit for all the purposes for which Items of that kind are commonly supplied. For electronic items ensure you have met data protection and the security of your data and followed guidance from your department and/or IT services.

How does the exchange take place?
Claimants should arrange to view the item/s first. After finding the item you want and placing an order, you will receive electronic notification from the portal administration acknowledging that your order has been received. Please note that this does not mean that your order has been accepted. Your order constitutes an offer to supply an Item to you that has been made available on the Portal. All orders are subject to confirmation of acceptance from the Advertiser to the Claimant by sending an e-mail that confirms which item/s are included and when it has to be collected.

Your order should be collected by the collection date set out in the confirmation e-mail or, if no collection date is specified, then within a reasonable time of the date of the e-mail. It is the Claimant’s responsibility to arrange for the item to be collected.

Risk and Ownership
Ownership of the Items will only pass to you from the time of collection.

Written Communications
When using the Portal, you accept that communication will be mainly electronic. We will contact you by e-mail or provide you with information by posting notices on our Portal.

What our customers are saying

I have claimed quite a few pieces and it has been an entirely smooth process, from beginning to end!

Moira Taylor, NHS Greater Glasgow & Clyde

Quick replies to questions and obviously saved money because we didn't have to buy new furniture.

Furniture delivered was in good condition!

Anon, University of Nottingham

I think it's a great innovation at a time when resources are scarce.

I'd rather see staff preserved and furniture relocated and given an extended life than the alternative.

Anon, University of Tasmania